Debtor’s Reconciliation Statement Format

Every year, a formal balance confirmation should be obtained from all the customers and their account reconciled. A separate form should be filled up and dispatched to each customer, at the address mentioned in the customer master for confirmation of balance.

DEBTORS’ RECONCILIATION STATEMENT

CUSTOMERS’ NAME


Dated:


                                                                                           Amount(Rs.)

Balance as per books of account

Less:

Goods invoiced but not received by the customer

Less:

Payment remitted by the customer but not received by us

Less:

Debit Notes raised by the customer not received by us

Less:

Debit Notes raised by us but not received by the customer

Add:

Credit Notes raised by us but not received by the customer

Add:

Credit Notes raised by the customer not received by us

Balance as confirmed by the customer.




Accounts Receivable Reconciliation 

Once a year, a formal balance confirmation should be obtained from all the customers and their account reconciled. A separate form should be filled up and dispatched to each customer, at the address mentioned in the customer master for confirmation of balance. 
These statements should be reconciled with the balances as per the Company’s books of account. The reasons for differences should be identified and adjustment, if required, to be made in the books after discussion with the customers. 
The reconciliation should be reviewed and approved by SM-S&D at HO. A list of differences, if any, should also be forwarded to the concerned Branch Head. The concerned Branch Head should follow up the reasons for differences with the customers. 


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